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BOOSTER
CLUB MEETING MINUTES January
11, 2010 Meeting
called to Order at 7:05 by Nanette Hintz Opened
in Prayer by Coach Obie Galindo Officers
in attendance: Page Porter – Treasurer, Nanette Hintz – Secretary,
Todd Ivory – Website Master In
attendance: Coach Obie Galindo – Athletic Director, Board Members Russ
Netter and Renee Morris and Lisa Galindo
Presidents
Address: President was absent due to work requirements but he was
available via phone if needed.
Secretary
Report: The
minutes taken by Treasure Page in the December meeting were over viewed
and approved by the group.
Treasury
Report:
See Old Business in these
minutes for most of the in and outs of the month under
Website
Update: Several
new posts to include the softball practice schedule and new pictures.
Todd reminds everyone to send in their own pictures to be posted
as well. Coach Obie asked
Page to link Todd to his calendar for automatic updates. OLD
BUSINESS: A.
Both
Varsity Teams played their first league games of the 2009-2010 Season at
the In
the first year (January 26 2008) all attending paid for their own
tickets (including players and coaches) and the event netted around
$1300. 2008-2009 Game was
held on Dec 8 2008 and the Boosters sponsored the tickets for the VVCS
players and coaches. We
posted a COST to Boosters of $290 as a bottom line after all tickets
were sold (ticket cost was increased from $25 to $35 over the previous
year). Page
brought in a detailed money trail of the ·
150
tickets @ $15 = $2250 ·
24
tickets for the VVCS teams @$15 = $360 ·
10
tickets were unsold @$15 = $150 ·
Boosters
paid for the school bus parking = $50 ·
62
tickets were sold @ $25 = $1550 ·
30
of VVCS tickets were sold to AAE @$15 = $450 ·
THE
2009-2010 EVENT COST BOOSTERS =
$810 Boosters
promised to give the profits from this year
*Ideas
to make it better: 1. Can we get a Friday or Saturday so more people can
go and we stay for the whole Clippers game?
2. Advertise:
Nanette will talk to the guys in the Daily Press sports room and
see if they can do a feature on the up coming game to drum up outside
interests. 3.
Maybe pay for an ad in the sports section (minimum ad space runs
around $300) to advertise the discounted tickets (value is $40).
4. Require the teams
to sell X amount of pre sale tickets before setting a date to even get
to play there, make it a privilege not a given.
5. Change the sale
price to $20. 6.
Man a table at church to advertise and sell and special invite
alumni. B.
By
laws: It
has been addressed in several meetings including the December meeting
that these need to be reviewed as many changes have occurred since the
last revision was made. At
the December meeting it was decided that a protocol needed to be
established as to the treasures changes in check requests.
It was decided tonight that this item will need special attention
and calls for its own meeting. The
by laws are public information and there for any person that wishes to
voice an opinion, offer a revision suggestion or just simply view them
is more than welcome to do so. Nanette
will send out an email to the Booster Email list inviting anyone who is
interested in receiving a copy of the by laws to ask for one.
Jeff will set the meeting date for officers to make the suggested
revisions. The revisions
will then be typed up and voted on at the February meeting.
C.
Drawing
Items:
The drawing for D.
Snack
Bars: 1.
Jr
Hi:
no snack bars were opened for baseball or softball.
We will hit the parent meetings for jr hi basketball as soon as
the teams are picked for volunteers.
Based on the response we will or will not set up snack bars for
those games (table only) 2.
Soccer:
Page has this under control one more season.
The snack bars do not bring in much money but those who need it
have hot chocolate and Page keeps warm while watching a little soccer. 3.
Basketball
Games: a.
Volunteers:
Coach Obie has a few, Mrs. Durham has some CSF kids and Nanette will get
the current rosters from Page this week and start calling to fill the
spots. b.
Purchasing:
Page has been “inventorying” and sending Coach Obie to Smart
and Final to shop. They
will continue to do so through the basketball season…thank you. c.
Coffee
Truck: The coffee shop has
no plans of being open for basketball so Nanette is going to get the
contact info from Debi Wade and give them a call to see if they would
like to set up during our bigger home games. E.
Items
decided on in the December meeting:
Weighted Balls for
basketball have been purchased and are being used (as we spoke).
Tubs for softballs
have been purchased. Weight
Room is not finished but is being worked on for a mid February
opening. Medical
Bags have not been completed yet. a.
Plyometric
Videos: No
luck was had trying to locate these for a cheaper price.
Athletic Director Obie felt very strongly that these would be a
great addition to the conditioning of all sports if we had them.
It was voted that we would pay for the videos at the $100 price. b.
Baseball
Ball Needs: Coach
Obie spoke this time for Coach Hobbs for the need of practice and
pitching machine balls. They
run $24.95 per dozen for either so we voted to give the Athletic
Director $100 to spend on balls for the baseball team. c.
Canopy:
Coach
Obie has the airbrush artist. He
verified that it was ROYALS on the face on opposite sides and VVCS
opposite those in purple with gold outline.
He will get this done in time for Track to start.
Cost was not discussed but had been decided to spend $100 to $150
in a previous meeting on this detailing. NEW
BUSINESS: A.
Mavericks
Game:
It was decided that this was worthy of doing again.
Nanette will call Eric tomorrow for available dates.
Coach Obie checked for April dates on the school calendar.
Coach Hobbs has requested to play Apple Valley Christian again as
our league home game. We
will discuss promotion, advertising and sale of tickets at our March
meeting. B.
Large
Scale Yard Sale:
First Assembly and Renee Morris’ church both have and/or have
had these and the profits were great.
Boosters discussed this late in the school year last year.
We thought it would be a good idea but it was too late.
The group decided that this was something we should try.
We would use the gym for donated items and the parking lot to
sell spaces for people to sell their own items.
Renee is going to bring a write up about how her church does it,
the do’s and don’ts and man power how to and bring it to our
February meeting. Page is
going to contact Pastor Wayne who will have some know how of how they
did the same thing here before. The
whole issue will be gone over and decided if we should go forward at the
February meeting. Anyone
with input is encouraged to attend the February meeting or to contact an
officer before that meeting. Coach
Obie is going to reserve May 1st for this event and Page is
going to reserve the church trailer as a collection sight for the week
before. C.
Halftime
Games: Coach
Obie has been trying to organize half time games to boost up attendance
and spirit at the basketball games.
He has been trying to do this for several years.
The Boosters have offered their help and support in making this
happen. Any Boosters
willing to help make this happen are asked to sign up at the gate table
at any and all games. OPEN
FORUM: A.
Softball
Coach would like to purchase team bats.
He has a contact that can get them at a very good price.
He came to ask if the Boosters would sponsor the team for as many
as 3 team bats at an individual price of $150.
The offer of a fundraiser came up and Coach offered to have his
team use the Scratcher booklets left over from Track and Golf last year.
The softball team varsity returnees will receive the partial
booklets and have two weeks from next Monday to collect monies.
Boosters have committed to purchasing at least two bats for the
team. One more may be
purchased as we see how much the girls collect. B.
Lisa
Galindo brought the idea of Marie Calendar Gift Cards: (and we spent a
few moments talking about pie, pie season and the $6.99 pie sales).
Marie’s supports a fund raiser for $10 gift cards that the
group pays $5 each for. This
sounded interesting to everyone and we asked Lisa to bring more detailed
information to the February meeting. (deadline, limits, amounts, etc) C.
Baseball
Hats: Page brought up that
Boosters have purchased baseball hats for the past several years,
selling the hats to the team at cost and selling the remaining hats at
$20 each in the spirit wear line out of the office and at the snack
bars. (Note: We sold out of
all hats early in the football season).
Page proposed we do this again by ordering 20 hats again this
year. The group agreed and
approved. Calendar
items for the next month: Lots
of Basketball, Softball Girls fundraising with Scratcher Cards
*Next
meeting
– February 1st, 7:00pm in the Fireside Room.
Nanette
Hintz – adjourned meeting at 8:45pm
Minutes
submitted January 14, 2010 Nanette
Hintz, Secretary |