VVCS
BOOSTER CLUB MEETING MINUTES
February
1, 2010
Meeting
called to Order at 7:35 by Jeff Maas
Opened
in Prayer by Obie Galindo
Officers
in attendance: Jeff Maas – President, Page Porter – Treasurer, Nanette Hintz
– Secretary, Todd Ivory – Website Master
In
attendance: Obie Galindo – Athletic Director/VVCS Club Advisor, Board Member
Renee Morris and Lisa Galindo
Presidents
Address: Jeff thanked everyone for taking care of the January Meeting in his
absence and also for changing the monthly meeting time from 7pm to 7:30pm so he
is able to make it. This will be
the new time of the meetings unless otherwise decided.
Secretary
Report: AD
Obie Galindo (only one with a copy of January Minutes at the meeting!) read an
over view of January Minutes and they were approved by the group.
Treasury
Report: January
Ending Balance is $6536.42 with the following pending items:
S&F for $116, Baseball Hats for $350, Weigh Room for $500, Baseballs
for $100, Medical Bags for $100, Softball Bats for $300.
Page came with two different print outs with two different ways of
reviewing the account. Both were
very useful in their own ways and she will try to continue to bring both to the
meetings in the future.
Website
Update: No
real big news. Todd is working with
everyone; coaches, parents and Athletic Dept to keep things up to date and
fresh. Please remember if you would
like to post any sports pictures or videos please contact the webmaster at
www.vvcsboosterclub.org
OLD
BUSINESS:
A.
By
laws: The
Executive Officers met on January 23 to review the By Laws.
These changes were typed up by Page and copies were passed out.
The group checked the revisions, Page had a few questions as to wording
on a few points. She took
notes as to these final revisions. Changes
will be made and the new By Laws will take effect on June 1, 2010 (as it states
now in the By Laws) High lights of
the changes are:
1.
Finance
Article was completely rewritten to fit the new and already in place
requirements of the school. All
monies are processed through the school accounts and bookkeeper.
2.
Membership
was changed to state that all parents and guardians of active sports students in
the calendar year are considered ‘Members of the VVCS Booster Club’.
3.
Board
Members were redefined as members who attend 3 consecutive meetings.
They will be voted in at the third meeting and will retain their voting
board member status until missing three consecutive meetings.
4.
By Laws
will now be reviewed every year between the February and March meetings.
Changes will take effect in new calendar year starting in June.
5.
Calendar
years was changed to June through May, meetings were changed from 10 a year to
12.
6.
Vice
President Office was changed from needing 30 members to appoint the office to
having the office open. It will not
be filled by the Athletic Director who has now been changed to be the appointed
school official for the club and is an advisor to be present at monthly meetings
and work as the clubs connection with the school.
A
copy of the new By Laws for the calendar year 2010-2011 are available in the
office for anyone who would like one or they are also available on the Booster
Club website.
B.
Snack
Bars:
1.
Jr
Hi Basketball and Soccer:
As the teams are set, Nanette will get the snack bar lists to the parents and
see if we can’t get at least snack tables for the basketball games.
2.
Softball
and Baseball:
Nanette will have the schedules ready to go as soon as basketball is
over. These schedules will be
posted on the website and will be present at the parent meetings.
3.
Soccer:
Page is still covering this. Please
visit her at any of the home soccer games.
4.
Basketball
Games:
a.
Volunteers:
Nanette is working on filling the last 3 home Basketball games.
Listen for the phone…
b.
Purchasing:
Page and Obie still have this under control.
c.
Coffee
Truck: The coffee truck idea was
put on hold to see if we could affectively use the coffee shop.
Kari Bankston and Page helped organize this for the Excelsior home game
vs VVCS but did not have a good response. We
have been approved again for the Coffee truck BUT now we haven’t been able to
reach them. If anyone reading this
knows how to contact the Jumpin’ Java Coffee Truck or any mobile coffee shop
in the area that would work with us on a fundraising basis, please contact
Nanette or Page SOON!
C.
Mavericks
Game:
The game date is set for April 17th 2010, game time at 12:00pm
for Apple Valley Christian vs VVCS, Mavericks game is at 7:05pm.
Tickets will be available for us on March 1st.
We will discuss advertising, ticket costs and all other details in our
March meeting.
D.
Status
of Pending Items:
a.
Plyometric
Videos: Have
not been purchased yet. Still
working on locating the correct source.
b.
Medical
Bags have
not been completed yet.
c.
Baseball
Ball Needs:
Some have been purchased but not all.
d.
Baseball
Hats: They
have been ordered but not delivered or paid for yet.
e.
Canopy:
Still
not done. AD Galindo called his
artist during the meeting and he said he will call him the following morning.
Time is of importance due to Track coming up soon.
If for any reason this contact does not follow through soon another
artist will be contacted.
f.
Softball
Bats:
Scratchers have been handed out to returning varsity players as we talked
about last meeting. It was
discovered that the coupons to give away were expired on the booklets.
The company was called and with a quick faxed request they replaced all
coupons. This delayed handing the
booklets out so the turn in date has been changed to February 16th.
Bats are being purchased now.
NEW
BUSINESS:
A.
Large
Scale Yard Sale:
The date and gym have been reserved for the date of May 1st.
The trailer to be used as a collection site has also been reserved.
Renee Morris took her homework seriously and came to the meeting with a
printed sheet of How To’s from her experiences at her church with similar
events. The biggest detail was
organization and MAN POWER. Page
also talked to Pastor Wayne regarding the sale and he too said Man Power and
getting an organization to pick up all unsold items were keys to sucess. A
man power plan and more details will be discussed next meeting.
Early advertising is the point to focus on until then.
1.
GIANT
ONE DAY THRIFT STORE
is the name of our event. We will
begin advertising to save your stuff, save the date ASAP by:
a.
Church
Bulletin and Calendar: Page will do
b.
School
Wide Email: Page again will do
c.
Note on
VVCS Booster Club Website: Todd will cover
d.
Flyer
to hand out at next three basketball games: Nanette will handle.
B.
Spring
Junior High Sports:
1.
AD
Galindo is working on hiring coaches as the school has enough students signed up
for all teams. We discussed having
a group parent meeting for all three sports and the Boosters voted to sponsor
refreshments. The meeting will be
late February or very early March due to Jr Hi Soccer will have first game March
8th. Page and Nanette
will take care of refreshments. AD
Galindo will be present with his speech regarding where your sports fee goes.
2.
Marie
Calendars Cards: We did not have
complete details on these cards at meeting time but decided even though “Pie
Season” may end before we get the fundraiser going, we will still use this as
our Junior High Fundraiser for Spring Sports.
Details may be decided mid month via email votes and ordering.
C.
OPEN
FORUM:
Track
Team: No needs have been brought to
us at this time. AD Galindo will
talk with Coach Erickson and ask if she has needs to please attend the March
meeting.
JV
Boys Game on Tuesday February 9 has been changed to 3:00pm.
Calendar
items for the next month: High
School Basketball and Soccer Seasons End, CIF Playoffs, Springs Sports Begin,
Winter Sports Awards Ceremony.
*Next
meeting
– Scheduling issues will keep the March meeting from its regular scheduled
date and time. Calendars will be
checked for a suitable date and time and an email will be sent out as soon as a
date and time is picked.
Jeff
Maas – adjourned meeting at 8:50pm
Minutes
submitted February 3, 2010
Nanette
Hintz, Secretary