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BOOSTER
CLUB MEETING MINUTES May
4, 2009 Meeting
called to Order at 7:00 by Obie Galindo Opened
in Prayer by Obie Galindo Officers
in attendance: - Obie
Galindo – Athletic Director, Page Porter - Treasurer Nanette Hintz –
Secretary, Webmaster – Todd Ivory In
attendance: Board Member Jeff Maas, Al Minter, Lisa Galindo Presidents
Address:
Mr. Netter was absent due to illness. Obie stepped in as acting
president for the evening. Secretary
Report:
No changes to April Minutes
Treasury
Report:
Beginning Balance of
$4596.11. = $702 paid out to Mavericks.
$1366. deposited from Mavericks and Snack Bar.
Ending Balance of $5260.11.
Still pending: Out to Varsity Girls Basketball for camp $510, out
to Mascot $500, Reimbursement from Staples $250.
Website
Report: Todd
has received some new photos from a few different people.
Hopefully everyone will visit and check them out.
Todd brought up once again the idea of selling advertising space
on the site but we did not explore it…again!
OLD
BUSINESS: A.
Golf
Team Shirts.
Page
has had quite the time trying to collect the scratcher cards. Obie
says the team has received a sponsorship from CIF and that money will go
towards the shirt invoice. The
amount of the purchase was around $500 and the CIF check is $275.
To recap the situation:
Golf Team ordered and received new uniform shirts at the beginning of
this season under the idea that they had a sponsor to pay the complete
bill but the sponsor fell through and the team came to the Boosters to
pay for the shirts. It is
the athletic department’s uniform policy that new uniforms will be
ordered every 4 or 5 years. Boosters
sponsored new uniforms in 2007. Without
breaking policy the Boosters were trying to help the Golf Team raise the
money for the shirts through the scratcher booklets.
Parents are not asked to pay or pitch in for uniforms since that
would mean they ‘own’ the uniforms at the end of the season and we
would have to start all over every sport, every season, every year. B.
Scratchers:
1.
Page is still trying to collect on a few booklets. 2.
We had decided to require each athlete to collect at least $30 and
stated this in a flyer that was handed out with the booklets.
Instead of this being a minimum, Page believes it became the
goal. 3.
Nanette did not include on the flyer that it was necessary to
return the booklet as well as the minimum amount of money.
Most athletes came to the office with less than $30 and no
booklet. 4.
We purchased the 42 cards for $700. 5.
Golf collected
approximately $200 and Track brought in $310.
Athletes returned 19 booklets untouched and 15 booklets partially
scratched. The other 8
booklets were not returned. 6.
Coach Obie will be having his football team do the scratcher
fundraiser this summer to help purchase new uniforms. C.
Mavericks
Game: Once
again, having the early am game hurt the sale of tickets and the date
being the day before Easter AS WELL as school having Spring Vacation the
five days before the game lead to poor sales.
We believe as a group that this is too much of a good and fun
opportunity for the boys to think of not doing it again.
We will be mindful of dates and vacations to take complete
advantage of this again next year.
After paying for the team and coaches we collected $312 to cover
the $702 D.
Snack
Bar: 1.
Repairs
and Security: School took
care of the expense to repair and add added security.
Thank you Inland Volt for the added security and advertisement of
security through stickers and signs. 2.
Volunteers:
Ending the year on a very good note.
Thank you to all the volunteers including non-athletes and
non-athletic parents and teachers.
Thank you also to CSF for all of the volunteering during the
baseball/softball season. The
last three home games are covered but we will be looking for help on
payoff games once we have the dates. 3.
Over
Stock/End of the year overage: We
will be keeping the snack bar together through the end of June to have
it open during the Softball Camp June 22 thru June 26 4:00pm to 7:30pm.
Nanette will close it up after that and handle any excess items
at that time. E.
Officers: Jeff
Maas has stepped forward to fill the office of president for the next 2
year term. Nanette has a
parent interested in the communications officer position but will need
to confirm. New officers
will take charge in the June 09 meeting.
NEW
BUSINESS: A.
Car
Wash:
Last summer we missed the opportunity but we will work on it
earlier this summer and get it done.
A date will be chosen and presented at the June meeting.
We had a lot of talk about different ways to run and put together
a car wash to include: washing cars after school in traffic circle,
washing cars during church services, raffling professional washes, as
well as locations and dates. B.
An
Idea to replace the wreathe sales:
Put up a donated tree and sell sponsored ornaments with the
donors names on them. An
idea to discuss when we put together a fund raising projection for 09-10
in June and July. C.
Another
Idea to fund raise with: Buy a Ball.
As you have seen in the grocery stores and improvement stores,
the rows and rows of clovers or hearts with the name of the sponsor on
it for a $1 or $2. A
suggestion was to sell footballs, volleyballs and running shoes and pit
the fall teams against each other to sell the most.
They could line the gym walls or the school hallways.
This will be revisited with specifics in June and July. D.
Yet
another new idea: A Sports Item Registry.
This could have a home on our website.
It should include the wants and needs of each team, coaches and
players. This list would
include items for all sponsors from a $1 for a chin strap to $20,000.
for a weight room. It would
be set up as a list that can be updated often and sorted through by
people wishing to help in a very specific way.
All donors, if they wished, would be listed on a sign or banner
on the fields and/or snack bars. This
could be a way for people to feel they helped with a specific need and
gain some recognition for their contributions.
This idea was met with much energy.
Obie will start asking coaches to compile a list of team’s
wants and needs. Obie will
then get with Todd and work on getting this Registry on the website.
All people wishing to purchase an item for a team will then need
to contact Page to arrange purchase and money exchange.
Obie and Todd will bring a report to the June meeting with
progress made. E.
Little
League Softball Camp
to support the football team’s need for new uniforms is set for June
22 thru 26, daily 4pm to 7:30pm except for the 26th which is all day, at
the VVCS Softball field. Cost
is $50 per athlete, sign up in the VVCS office.
This will be open to ages 7 to 12.
1.
Coach Galindo asked if the Boosters could help out in buying
lunch for the girls on Saturdays all day session.
Without a number of athletes attending, this item was tabled
until the June meeting at which time we can decide on what help the
Boosters can offer. F.
Spring Sports Awards:
1.
The date has been changed to avoid baseball and softball
playoff games. It is now to
be held on June 1st. 2.
Page and Nanette will get the Scholar Awards together and
ready to present. 3.
Mr. Netter and Mr. Maas should hand these out and use it as an
opportunity to introduce the new president.
4.
Nanette revisited the new Varsity Club Award with Obie and the
requirements to receive it. Obie
will make the list of athletes. The
patches are already in hand. 5.
This would be another great opportunity to advertise the website
and the club. Nanette will
make up some cards to pass out to all attending with website address,
meeting dates and contact info. She
will also recruit some athletes to pass them out. G.
June
Meeting: Because the
Spring Sports Awards now falls on the first Monday of the month, the
meeting will be moved to the 2nd Monday, June 8th
in the Fireside room at 7:00pm.
OPEN
FORUM: A.
Athletic
Director Obie Galindo has
been invited to attend a conference in April 2010 for Athletic
Directors. It will take
place in B.
Al
Minter:
Mr. Minter came to this meeting with a bucket full of fresh ideas.
We would like to thank him for his interest in the Booster Club
and for coming forward with suggestions.
Most of these ideas are mentioned in the body of these minutes.
Mr. Minter’s final comment of the evening was to ask if the
Boosters had a time table as to how things get accomplished.
The answer was that we have for the past two years put together a
schedule of fundraisers and events for the school calendar year starting
with suggestions and some research at the June meeting.
In that meeting we will look over where we have been and where we
need to go. We have then
decided on our ‘year calendar’ in the July meeting.
Thank you again Mr. Minter for attending the meeting and we hope
to see you regularly! C.
Girls
Varsity Basketball Team:
The team is trying to raise money on to pay for summer
activities/tournaments/camps. Their
first event is a Pancake Breakfast on May 16th 8am to 10am at
the AppleBees on Calendar
items for the next month: See the Booster Website for details on playoff
game dates, times and directions. Spring
Sports Awards – June 1st
*Next
meeting
– June 8, 2009, 7:00pm in the Fireside Room.
Obie
Galindo – adjourned meeting at 8:30pm
Minutes
submitted May 7, 2009 Nanette
Hintz, Secretary |