BOOSTER
CLUB MEETING MINUTES
June
8, 2009
Meeting
called to Order at 7:10 by Jeff Maas
Opened
in Prayer by Obie Galindo
Officers
in attendance: Jeff Maas -
President, Obie Galindo – Athletic Director, Page Porter - Treasurer Nanette
Hintz – Secretary, Todd Ivory - Webmaster
Presidents
Address: Welcome
New President and Thank you!
Secretary
Report: May
Minutes approved with no changes
Treasury
Report: Beginning
Balance of $5260.11. Correction to
last month, check #219 was actually #218. Out
this month was $520.13 for the mascot, $598.77 for the field drags (a mid-month
officers vote approved the increased amount from $478), $240.34 for “LEAGUE
CHAMP” shirts - yeah! ($101 of that amount is for parents shirts that will be
reimbursed). In was the scratcher
amount collected of $637.75, this was $100 more than originally thought at the
May meeting. Ending Balance of
$4538.62. Still pending is $510 for
Tournament fees for varsity girl’s summer basketball and two reimbursements
expected from
Website
Update and Info:
Can we burn copies of slide shows and picture movies from Sports Awards
for sale? Yes, we can.
The school has burning equipment. Todd
can advertise these items for sale on the site.
OLD
BUSINESS:
A.
Golf
Shirts –
Invoice has not come up again. We
are considering this a finished item.
B.
Scratchers
– Still
have 19 untouched booklets and 15 partial (around $1100 on the partials)
1.
Coach
Galindo will use the 19 full books starting right after his carwash to raise the
new football uniform monies needed.
2.
A.D.
Galindo has received approval to change over the coloring of all uniforms as
soon as money allows so he suggested the Varsity Volleyball Team take the 15
partial books and see what they can raise towards new uniforms too!
Nanette will talk with Coach Shelley on 6/11 about the timing she feels
is best for her teams to work on a fund raiser.
C.
Little
Gals Softball Camp
– (for details on attending please call the school office).
The camp is to be held June 22 thru 27 on the VVCS Field.
Coach Galindo is using this as another way of raising funds for football
uniforms. He asked the Boosters to
pick up the lunch tab for the all day Saturday.
It was agreed that Boosters will pay for pizza.
There was no amount decided on as we do not know how many plan on
attending. Page and Obie will work
together to take care of this.
D.
Football
Uniforms:
Coach Galindo has a price of $3000 for the team to change over to the New
‘Vegas Gold’. Helmets are
painted each year and that cost is in the Athletic Dept Budget for Football
already.
1.
Coach
is not asking for any exact amount from Boosters.
2.
Funds
are being raised through the following events:
a.
Little
Gal Softball Camp (potential $500 to $1500)
b.
Summer
Car Wash (potential $500 to $800)
c.
Team
Fundraiser using the Scratcher Cards (potential $1900)
d.
Passing
League hosted by VVCS in July (potential $500)
e.
Field
Rentals (potential $$$?)
We
all agreed at this rate Coach Galindo will be raising enough money to be making
a large donation to the Booster Club with all the extra money he will be raising
above and beyond the costs of new uniforms!.
Boosters have offered their support in each of these efforts to help in
whatever way we can; lunch, snack bars, donate the cost of the scratcher cards,
etc. Good Luck Team and Coach!
E.
League
Champion Shirts:
A mid-month issue came up and was discussed and voted on by officers via
email to sponsor shirts for the Varsity Boys Baseball team as they took top team
honors this season. Designs were
picked by the team and parents were given the option of purchasing additional
shirts for cost. Boys will be
allowed to wear their shirts on the last day of school.
F.
Gift
Registry on Website:
1.
Athletic
Director says he has mentioned to coaches to get him a list of needs.
2.
Nanette
suggested a call from a Booster to the coaches to reiterate the idea and to
offer help in creating a list. A.D.
informed us that all items have to be approved by him before being published on
a list.
3.
Todd
said he would get a section on the website set up for the “Wish List” (and
he did just that!) Thank you Todd.
It looks great and we will build from there.
G.
Car
Wash:
1.
Date is
set for July 18th
2.
Pre-Sale
tickets are to be handed out to athletes at practice next week.
Each will get a booklet of 10 tickets to sell.
3.
Boosters
will man a snack bar for the day. Details
and volunteer duty list will be made at July’s meeting.
H.
Varsity
Club Patches:
This item was overlooked at the Spring Sports Awards.
It was decided they will be awarded at the Back-to-School BBQ in August.
Need to invite 09 Seniors to return.
I.
Athletic
Director Conference in April 2010 Fees:
The deadline is not until Sept or Oct to register so we ‘TABLED” the
item until then.
NEW
BUSINESS:
A.
Varsity
Volleyball: Coach
Shelley said that she had not been given her budget for the year yet but knew
her teams would be in need of some new volleyballs again.
A.D. added that she may need some funds for any tournaments she wishes to
attend also. Since Shelley may have
access to some additional equipment she did not know about when asking for
ball-funds it was decided to give the Summer Volleyball program $250 to be used
however the coach needs; tournament fees, new balls, equipment or pedicures.
B.
Varsity
Boys Basketball: Coach
Davidson was unable to attend due to work schedule but discussed a team need
with President Maas prior to the meeting and asked if he could speak on his
behalf. The summer league team is
looking forward to playing in more than one summer tournament.
The team is paying for the first tournament on their own but Coach
Davidson would like to see if Boosters have some money they could use to sponsor
an additional tournament. This
tournament date, location and time would be decided on only after approval from
the A.D. and after the funds were secure. Boosters
decided to offer the team a check for $350 to go toward tournament fees.
C.
Football:
The team is attending a Passing League at
D.
Back
to School Sports BBQ Kick Off:
This was brought up only to warn all that the July meeting will be used
to start the planning process for everyone to bring their ideas and comments and
helping hands to that meeting.
E. 2009-2010 Fund Raising Calendar: A calendar of items and events, projections and actual funds raised was brought to the table. We went over a few details on specific items and why or why not to do them again. A copy was sent home as homework with each attending and will be worked on next meeting. To request a copy of the proposed calendar please email hintz4@yahoo.com
OPEN
FORUM:
A.
Coach
Galindo is working on hosting a Football Passing League.
He asked if Boosters would host a Snack Bar at the event.
Nanette suggested that all proceeds over costs be given directly to the
New Football Uniforms Fund. No date
is set at this time. This item will
be gone over in July meeting again.
B.
Athletic
Director/VVCS Administrative Agent to Booster Club Galindo suggested that the
new officers review the by-laws of the club and make revisions as may be
necessary. We did not have time so
Page said she would make copies of the papers and get them out to the officers
in the next few days to review as more homework!
Calendar
items for the next month: ABC Basketball Camp, Little League Camp, Passing
League: see VVCS Office for Summer Sports Information
*Next
meeting
– TUESDAY July 7th 2009, 7:00pm in the Fireside Room.
Jeff
Maas – adjourned meeting at 8:35pm
Minutes
submitted June 10, 2009