BOOSTER
CLUB MEETING MINUTES
January
5, 2009
Meeting
called to Order at 7:05pm by Russ Netter
Opened
in Prayer by Obie Galindo
Officers
in attendance: Russell Netter -
President, Obie Galindo – Athletic Director, Page Porter - Treasurer Nanette
Hintz – Secretary (20 minutes late! Thank you for keeping notes Page), Todd
Ivory – Website Advisor
In
attendance: Board Members Jeff Maas and Renee Morris
Treasury
Report: Lots
of activity on the INs and the OUTs. For
details anyone can contact Page or Nanette to view individual items.
Beginning balance was $5041.52. Paid
out was for Baseball Mound Cover, Girls Basketball Balls, Baseball Shirts.
Pending Items: Soccer
OLD
BUSINESS:
A.
Wreathes:
Kathy did a great job with what we gave her to work with.
The wreathes were more expensive this year than we planned and in this
economy it didn’t do well for us. Deadlines
were before the teams were picked and there was no time for advertising.
Page suggested we drop this idea for next year.
B.
C.
Mavs
Game: This is our spring sports
fundraiser. Eric was in to speak
with Obie last week. Need to pick a
date with Excelsior and get working on promoting this as early as possible.
There is no minimum on tickets for Mavs. Work
on getting our boys game later so it is more appealing to buy the ticket to see
both games.
D.
Website:
Todd has added so much to the site and the possibilities are endless. Thank
you Todd for the passion you are putting into this in the name of promoting the
school.
1.
Russ
will get spirit item pictures to Todd to post.
Obie will take pictures of new items in office and email to Todd.
2.
What
about advertising space for a price? We
have a parent with a business at this time trying to help us help them help us.
Todd has forwarded their info to Nanette.
Obie and Russ know of the idea and will get together at a later date to
see how best to use this donation/idea.
3.
Once
again, Todd needs any and all input, pictures, and ideas to keep this fresh!
4.
We
should have more of the business cards with the website address at the
basketball games.
5.
We can
link to youtube if people have videos they would like to post.
6.
Nanette
will get the new junior high softball coaches profile for Todd.
E.
Snack
bars:
1.
Nanette will get current schedules and get snack bar book going again.
Page has soccer covered (because she can stay warm!)
It is decided that we will not be doing baseball/softball snack bar
unless volunteers come crawling out from the floor boards.
So…that leaves the long days of endless basketball.
Who wants to sell some nachos???
2.
Nanette will get current rosters from Page and start calling for
volunteers. Renee had some info
regarding contacting our parents. She
has heard of a calling/internet service for $15 a month that will do the calling
for us. Renee will look for more
complete details and see if this is something we might be able to use.
Nanette will also get the new Winter Snack Bar List to Mrs. Durham for
CSF volunteers.
3.
Russ would like to locate the snack bar open sign in the gym on an angle.
Obie and Nanette both had a couple ideas to make that happen.
D.
Spirit items: Need to get
all items for sale placed in the office. Nanette
has an idea but we will wait until after the ‘visits’ next week.
NEW
BUSINESS:
A.
Russ
would like us to be more choosey about fundraisers and how much money we are
putting out for the remainder of the year.
B.
Russ
asked Page to work up a list of all monies that the club has paid out to who and
what for. She said yes.
C.
Large
Scale Yard Sale: Obie suggests a
‘yard/parking lot’ sale where we sell the spaces.
Youth at the church has done it in the past and done well.
Obie will talk to Pastor Wayne and see 1) if we can and 2) see how they
did it. Russ said this should be a
spring event…maybe May.
D.
Up
Coming Basketball Games:
1.
Half
Time Drawings. We can not do the
50/50 that Marcus had suggested, too bad! Russ
said Half Time Drawings were hard to pull off during Football.
If we do it for basketball we will need help.
Obie suggested only at the Friday night games.
2.
Half
Time Skill Contests/games: For
profit, for fun? Skills could be
half court shots or blind folded teams. Prizes
could be snack bar related.
3.
Fan
Participation: Renee is looking for
a way to get kids who come to take their ipods off and cheer on the teams.
Any ideas on how to get people to participate now that we got them to
come?
E.
Team/Parent
Meetings: Not all winter teams had their parent meetings so no booster info was
presented to them.
F.
Winter
Sports Awards are to be held on Feb 19th.
G.
New
Officers: Russ announced that he
will be stepping down in May as his term of two years will be up.
Russ inquired about the bi-laws and if they state that all terms are two
years only or if an officer can continue if they wish for a second term.
Obie and Page have the bi-laws in the office and will look up the
specifics. Russ would like everyone
to please start asking around for people who may be interested in taking over
the club from the officers that are involved now.
Nominations and discussions should take place at the April meeting and
elections will be held at the May meeting.
New officers would then take control as of the June Meeting.
Calendar
items for the next month: Lots of soccer, baseball, softball and basketball
games! Check the website (www.vvcsboosterclub.org)
for sports schedules.
*Next
meeting
– February 2nd 2009, 7:00pm in the Fireside Room.
Russ
Netter – adjourned meeting at 8:40pm
Minutes
submitted January 15, 2009
Nanette
Hintz, Secretary