BOOSTER CLUB MEETING MINUTES

August 3, 2009

Meeting called to Order at 7:10 by Jeff Maas

Opened in Prayer by Obie Galindo

Officers in attendance:  Jeff Maas - President, Obie Galindo – Athletic Director, Page Porter - Treasurer Nanette Hintz – Secretary, Todd Ivory - Website

In attendance: Mike and Josianne Rainwater

Secretary Report:  July Minutes were not present so they were not approved!

Treasury Report: Beginning Balance: $5260.11.  Expenses: Passing League-$125, Girls Basketball-$510 for two different tournaments, Volleyballs-$120, BugSpot for extra league champ shirts-$52.20.  Deposit: Staples Refund, League Champ Shirts, Misc-$590.  Ending Balance:$5042.91.  Pending Items: some Boys Summer basketball Money-around $100.

Website Update:  We still have no feed back from the coaches that Obie spoke to about the gift registry.  Todd is still looking for items that each team would like to receive to put on the Gift Registry for donating sponsors.  New pictures of summer activities are on the sight.  Thank you Todd!

OLD BUSINESS:

A.       Varsity Boys Basketball:  Boosters agreed to fund some summer activities in the June meeting.  Booster will send a check of $250 to VVC for a tournament.  Remaining is $100 of promised money.

B.       Staples Center : 

1.        They have finally returned our deposit from 12/9/08

2.       We need to send in our deposit for this coming year.  The check for $100 was approved.

3.       Obie will work with new people at Staple for a January date

C.       Carwash:  Obie believes the carwash brought in around $600 but he and Page stated that a lot of tickets were not turned in.  An email has been sent to all athletes that did not turn in money.  Leftover items from the Booster Snack table will held until football/volleyball snack bars.  Sold about $30 of items.

D.      Scratcher Cards:  We will hold off on using the remaining cards to make way for the time sensitive Coupon Booklets

E.       Mascot:  “The saga continues!”  The company has re sent the mascot.  It should be delivered in 7 to 10 business days from August 3rd.  Bree would like it known that there is a beautiful hand made robe for the mascot in the care of the cheerleaders.  Cheer will work with ASB to secure and fill the mascot.

NEW BUSINESS:

A.     Coupon Booklets: 

1.        Page received a letter and sample booklet from the company.  The booklets have been revised and updated.  They now contain 36 stickers/deals verses the 24 of last year.

2.       Nanette will order the booklets and find out the availability of the delivery time. 

3.       Each athlete on Fall Sports (Football, volleyball, cheer, cross country) will be asked to sell a minimum of 4 cards each at $10 each.  Nanette will order the cards.  Unused cards can be returned.

4.       The same rewards system will be used as last year: Highest amount of booklets sold on each team with a minimum of 5 sold will receive a $20 cash prize.  An overall prize of $50 will go to the athlete that sells the most booklets past the minimum of 10 booklets.

B.        Kick Off BBQ;

1.        Date is set for August 27 2009 at 6pm to 8pm in the VVCS Gym

2.       Tickets and Flyers will go out as soon as practices start.  Prices and menu will be the same as last year.  $4.00 each pre sale or $5 at the door.

3.       Volunteer schedule is set and volunteers are asked to step forward to help.

4.       All games except for one will remain the same.  We will add a radar pitching game in place of the 5 point shot.  Obie and Todd will both bring their radar guns.  Live catchers is a thought but a stopping background is a better idea.

a.        Page will ask about the bounce house and the where abouts of the football toss

b.        Obie will bring the putting green

c.        Athletes will once again be asked to bring a cake for the cake walk.

5.       Cj will get pictures from Todd and mix them with what we have from last year and the summer for a re playing photo/video for the evening.

6.       Todd suggested that everyone paying for dinner should receive a free ticket for the 15 minute drawings…good idea.

7.       Obie will put together a Power Point presentation on the sports fees and how they are dispersed.  This will be followed by sending around the Snack bar schedule book.

8.       A Set Up meeting is set for Thursday August 20th to go over details and tie up loose ends.  All our welcome to attend. Time was not set at the meeting but will be emailed out in a reminder of the date.

 

C.        New BBQ Grill:  The grill that we use from the church is not working well and it is much larger than we need.  It is proposed that we, the Boosters, purchase our own grill.  We will be able to chain it up inside the football storage skid for safe keeping.  It was decided that Jeff will do the research and use no more than $300 to get a grill to use by the Kick Off BBQ.  He will purchase a security devise also.

D.       Membership:  an idea of paid membership was brought forward.  A tri-fold brochure was viewed and it was decided that a mock up of what we could do would be done.  It should be completed and approved with time to be printed before the Back To School Night.  Membership dues and benefits were discussed and will be worked out in a few off meeting revisions. 

E.        Golf Tournament:  Set for Sept 12th at Spring Valley Lake Country Club.  Information is being mailed out.  Boosters approved to pay for the drink cart again as in the past (cost was $173).  This year the tournament will be held later in the day and will be followed by a dinner back at the VVCS Gym.

OPEN FORUM:

An idea for fund raising is to sell stadium seating.  Paint a section of the seating with numbers for reserved seating.  We will have to look further into this before we can approve.

Calendar items for the next month: Kick Off BBQ, Back to School Night, start of the school year 2009-2010!

*Next meeting – scheduling issues need to resolved be the next meeting date can be decided.  An email will be sent out as soon as the date, place and time is chosen.

Jeff Maas – adjourned meeting at 8:15pm

 

Minutes submitted August 10, 2009

Nanette Hintz, Secretary