BOOSTER CLUB MEETING MINUTES

September 8, 2008

Meeting called to Order at 7:10 by Russ Netter

Opened in Prayer by Michelle Hunt

Officers in attendance:  Russell Netter - President, Obie Galindo – Athletic Director, Page Porter - Treasurer Nanette Hintz – Secretary

In attendance: Michelle Hunt, Renee Morris, Todd Ivory, Jim Bowerman, Kathy Lewis and Richard

 

Secretary Report: no additions

 

Treasury Report:  Beginning Balance was $3915.79.  We paid for banners - $288.50, Booster shirts - $234.00, Decorations - $100.00, Smart &Final for BBQ - $430.00.  Monies in were $1019 from the dinner.

 

OLD BUSINESS:

A.   Fundraisers:

1.        Coupon Booklets:  All teams have their books as of today.  Cross Country team has already asked for 28 more booklets.  Nanette will call on Tuesday and order 100 more booklets (we can return unsold booklets).  All ICB’s should call or check with their teams this week.  Due to some teams not receiving their booklets until today we will extend the deadline to Sept 19th.

2.       Jerky:  Officers gave permission to the ASB to sell jerky at this time since we are selling the booklets.  Discussion was about when Boosters had planned to sell jerky, how this changed the plans and what to do now.  It was decided that Fall Sport athletes will not be selling jerky.

3.       Staples Center : The date is Monday December 8th.  Need to speak with Obie about location of seats, transportation to the game and deposit needed.

4.       Wreathes: Kathy Lewis has agreed to Chair this fundraiser (thank you!!!).  She will work with Debi Wade to get the company information and set up the paperwork.  In the November meeting Kathy will need to get ICBs (In Charge Booster) from each team and team rosters.  The teams selling wreathes will be Varsity Soccer, Jr Hi Softball and Jr Hi Baseball.  The Senior Class of 2009 will also be selling the wreathes along with the athletes.  (Varsity/JV Boys & Girls Basketball will be selling Staples Tickets at the same time!)

5.     Spirit Items: 

a.       Foam Fingers: Order this week.

b.       Sweat Towels:  An idea to have small hand towels with school, team and/or mascot embroidered on them to sell to the teams.  The idea was talked and someone (?) was going to look into a cost and bring that back to the next meeting.

B.       Programs: Renee brought a bulletin from her church that is on legal paper.  Nanette will take it to John tomorrow and work on layout ideas.  We need to sell ads to support the program’s program.  Nanette will make a sign and flyer for Fridays game and we will have a table at the gate with this information available.  Ads will cost as follows:  One time, 3 line text = $10.  All programs-one sport-one season, 3 line $25.  One time business card space = $25.  All programs-one sport-one season, business card space = $50.  Business Card Space All Programs, All Sports = $100.

C.       Sponsorships:  Russ passed out a form letter listing benefits for large donations so we as Booster Members can go out and solicit help.  Two suggestions were made: Arrange and coordinate with Obie on the large amount so there will be no conflict with “Athletic Supporter” and add lower than $100 amounts and item/product/service donations.

D.      Banners and Booster Shirts:  The banners look great and the ‘Game Tonight’ will be hung on Friday out by the street.  Thank you Renee for your design and help.  We ordered a few more XLarge shirts because our spirit is TOO BIG for a small shirt!

E.       Half Time Drawings:  The cheerleaders helped out with ticket sales on Friday and collected over $50.  JV Volleyball will be asked to help on Sept 12, Varsity Volleyball on Oct.10th, Jr Hi Volleyball on Oct 17 and Cross Country on Nov 7th.  Russ has a few donations at this time for drawings.  Russ will get footballs for signing before Friday’s game.

F.    Snack Bars:

1.        Our ‘Scrimmage’ on Friday was great!  Near $600 was collected and it was a great time for all.  Thank you to Cindy and Gary for all the help and long hours!  (Snack Bar already needs a major re-stock!)

2.       Nanette will stock the gym snack bar on 9-9 and have a table only for the scrimmage same day.

3.       Nanette will continue to inventory and stock the Snack Bars until we find a Purchaser.  Page will put out a note asking for someone who wants a job!

4.       Volunteers:  The schedule book is out making the rounds and we are getting volunteers.  Nanette will start calling as soon as she receives official rosters for all sports.  Anyone wishing to volunteer should call Nanette or see Page in the office.  (Volunteer Coordinator is also a job looking for a great volunteer)

5.       Excelsior Games:  They have three home games on our field and HD has a couple.  Obie says we have the opportunity to run a snack bar during those games if we want.  Russ will commit to opening for those games.  He will need some help so as soon as we get those dates we will look for helpers.  Nanette and Cj will help this Saturday 9-13 for the first one.

 

NEW BUSINESS:

A.    Veterans Game – September 12th

1.        Obie has invited veterans homes, all school relatives as veterans, all First Assembly Veterans.  Obie wishes to make them feel as special as possible.

2.       Boosters will provide each veteran with a free meal.

3.       Athletic Department will give free admission to the game.

4.       Amiee Keicolt’s Boy Scouts are greeting and giving out special home made pins to each veteran.

5.       There will be a special roped off area for all veterans.

6.       Mr. Barnes and his music department will provide special live music.

7.       Mrs. Laubes choir will sign at half time

8.       All attending veterans names will be read at half time.

9.       Football teams will thank the veterans and wear special flags for the night.

10.    Boosters will provide personal flags for all people attending the game

11.     ASB will help decorate with Red White and Blue pre game and help pass out the personal flags.

12.    Cheerleaders are working on some special items for the veterans

13.    JrHi Football is to provide personal help and serve dinner to the veterans.

14.    Obie will get the picnic tables moved to the Snack Bar area before the game

15.    Nanette will make flyers to hang at the school

16.    Obie needs a call on Friday morning to get the propane bottles on the grill filled.

B.        Booster Website:  Todd brought up the possibility of the VVCS Booster Club setting up a website.  Todd said that it could cost as low as $20 a month but would take someone to keep it up-to-date.  Russ said from his experience it would be difficult to get people to frequent it and Page said we still have three or four officer spots to fill as of now without starting something new.  The idea was not dismissed; we would like to get more info on start up cost, access for updating and what the terms on creating a site would be.

C.        Varsity Volleyball:  The athletic department asked for help in purchasing new volleyballs.  The balls were purchased and are being used already.  We said yes to the $100 check to be written to Athletics for half of the cost already purchased volleyballs.

D.       Cross County Team :  No official request was made but there had been some talk of the new team needing some things.  Obie said Athletic Dept. was working on uniforms for the 17 athlete strong new team.  Items the team may need were water bottles and stop watches.  Obie will talk with Coach Keenan.

OPEN FORUM:

We still need to get a Thank you plaque or sign placed on the snack bars for the donation of the buildings.  Obie suggested the school art department may be able to work up something nice.  

 

Calendar items for the next month:

          *Coupon Booklet Collection – Sept 19th

          *Watch for Weekly Game reminders!

 

*Next meeting – October 6th 2008, 7:00pm in the Fireside Room.

 

Russ Netter – adjourned meeting at 8:55pm

 

Minutes submitted September 10, 2008

Nanette Hintz, Secretary