|
BOOSTER
CLUB MEETING MINUTES November
3, 2008 Meeting
called to Order at 7:10 by Russ Netter Opened
in Prayer by Obie Galindo Officers
in attendance: Russell
Netter - President, Obie Galindo – Athletic Director, Nanette Hintz -
Secretary Officers
not in attendance: Page Porter - Treasurer In
attendance: Jim Bowerman, Susan Conway, Todd Ivory, Janelle Pelayo,
Jodie Gonzales, Coach Marcus Quarles
Treasury
Report:
Page left her report with
Obie. The only activities
in the past month were snackbar related.
Starting balance of $4676.52 and ending balance of $5041.52.
Pending items: Soccer
OPEN
FORUM: Welcome
Coach Obie Galindo, Varsity Football:
Coach came in search of some help with special items for his
seniors and coaching staff. Without
revealing ‘secrets’ boosters agreed to help in the tune of $120.
Welcome Coach Marcus Quarles, Varsity Girls Basketball: Coach came mostly just to be part of the Booster process but after asking him and the athletic director what the girl’s team may need it was decided that they mostly need new basketballs at this time. After Marcus goes through the equipment and uniforms he may be back in Dec!
Welcome
Jodie and Janelle, moms of new students here at VVCS:
They brought a unique fund raising idea to us.
They help organize groups to go to tapings of the TV show ‘The
Doctors’. Tapings are on
Thursdays and Fridays, 36 people raises $500 for your group or $10 a
head. These tapings
are year round and they are for 16 years old or over.
They left an example flyer for us to look over.
OLD
BUSINESS: A.
Booster
Website: Todd Ivory. 1.
The
site is up and independent now. The
address is www.vvcsboosterclub.org.
All costs that were discussed last meeting have been donated at
this time. 2.
Todd
needs feed back and input to keep the site ‘fresh and up-to-date’.
Pictures, practice times from coaches, schedule changes. 3.
The
group talked about adding coaches bios and also player bios.
Nanette has the coaches info from the BBQ and will email the file
to Todd. As for player
info, Obie is going to get schools okay and then we will workout the
procedure for gathering info. 4.
Nanette
has sent the website address and link to the Booster Email Bank.
Obie will ask Page to Renweb the info also. 5.
Obie
will ask Marlene to get a link on Renweb directly to the Booster Club
Website. 6.
We
discussed a forum section and decided that that would take more
supervision than we have at this time. 7.
Todd
printed up 50 business cards with the website address on them.
Russ will pass them out at the Tail Gate Party, Obie will get
some more and get them on the school office counter and to the teachers
for passing out at the parent conferences.
Todd is going to print more and we will have them available at
the gates and snack bars as soon as they are in. B.
1.
Michelle
Hunt has had to pass on the honor of ICB of this event but Obie
graciously picked it up. 2.
Nanette
brought the final proof of the flyer and emailed the file to Page to
copy at the school. They
will charge us $0.20 a copy. 3.
Obie
was unsure if we would be able to get more than the 200 tickets.
(***post meeting Obie does confirm we can have as many tickets as we can
sell so…) The flyer will
be passed out starting the end of this week to ALL elementary, junior
high and high school students. Flyers
will be available in the office, on our website and will be Renweb’d
out. 4.
Important
info on the flyer: Tickets
are $35 each. Everyone
attending the VVCS Game MUST have a ticket (including the
players). Orders must be in
by Dec 1st. Boosters
are sponsoring the bus with 45 seats for the first people wishing to
ride. C.
Wreathes:
Kathy Davis the ICB has all the info ready to go.
Letters and forms are in the office.
At this time we wait for the ‘salesmen’.
The teams for the Winter sports will be picked in the next two
weeks. Wreathes can be
ordered in the office. This
fund raiser will help pay for new soccer jerseys and baseball &
softball equipment. Orders
are due Nov 17th. D.
Half
Time Drawings: 1.
Russ
wished to know where we stand with items and what kind of drawing we do
at Basketball games. Nanette
has no items left other than the two footballs.
Obie will take one and the other will be for Saturday’s game.
Marcus suggested a 50/50 drawing.
We think maybe this would work for basketball, one for the
girl’s halftime and one for the boys (varsity). E.
Programs:
Obie will get with John to get programs for this weeks senior
games. Todd has some
pictures on the website for them to use if needed.
F.
Contests
at Games: Volleyball
contests did not work with the teams and schedules that we had this year
but maybe next time! Obie
suggested some fun things to do at the basketball games.
All sounds great but we need someone to take charge and make them
happen. G.
Tail
Gate Party: All is a go.
Mr. S is going to run the mike, Obie will work with the music
dept to getting should out to the parking lot.
Obie will also get the parking lot taped off and some tables out
for the desserts. ASB
will pass out flyers on Friday, judge the contests and pass out prizes
and give the ½ price admission tickets to all tail gaters. H. Assistant Coach Compensations: Obie read to us from the BLUE BOOK. If Booster Club wishes they can donate money at any time to the Athletic Dept but can not ‘earmark’ it for any coach compensations. End of discussion.
NEW
BUSINESS: A. Fall Sports Awards Ceremony is November 20th at 6:30pm in the church. Boosters will keep with the Highest Grade Point Average Award on each team for the second year. Nanette will do certificates, Page will gather goodies and Russ will do the passing out.
Calendar
items for the next month:
*Next
meeting
– December 1st 2008, 7:00pm in the Fireside Room.
Russ
Netter – adjourned meeting at 8:35pm
Minutes
submitted November 6, 2008 Nanette
Hintz, Secretary |