BOOSTER
CLUB MEETING MINUTES
August
4, 2008
Meeting
called to Order at 7:10 by Russ Netter
Opened
in Prayer by Page Porter
Officers
in attendance: Russell Netter -
President, Page Porter – Treasurer, Nanette Hintz - Secretary Officers
not in attendance: Obie Galindo – Athletic Director, Lisa Galindo –
Purchasing
In
attendance: Board Member Renee Morris, Todd Ivory, Jim Bowerman and Fran
Bowerman
Presidents
Address:
Russ and family will happily be moved to a new home in the next.
Happy and safe moving Netter Family!
Secretary
Report: Due
to the fact the minutes were not emailed out, Nanette read the minutes of July
to the group. No additions or
corrections were made.
Treasury
Report: Not
a lot of account activity. The
remainder of the Track Team scratcher funds was deposited and the Golf
Tournament payment for the drinks was made for $178.
Ending balance in July was $3915. No
items are outstanding.
OLD
BUSINESS:
A.
Coupon
Booklets
1.
Nanette
will order 250 booklets to be delivered as close to the Kick-Off dinner as
possible.
2.
Each
team will have a Booster in charge of distribution, awareness and collection.
Nanette will provide each ICB (In Charge Booster!) with a team list,
flyer with ‘contest’ and prize info with dates, and the booklets night of
the dinner.
a.
ICBs
are as follows:
Varsity
and JV Football: Fran Bowerman
Junior
High Football:______________
Varsity
and JV Volleyball: Nanette Hintz
Junior
High Volleyball: Page Porter
Cheerleading:
Renee Morris
Cross
Country: Michelle Hunt
3.
Three
weeks is tops for time given to sell (Sept 18th)
B.
Spirit
Items: We
do have an ample supply of scarves, chairs, key chains, cups and megaphones.
We decided to add one new item to the mix.
It needs to be inexpensive and retail for between $1 and $3 each.
Fran suggested Pompoms and Page suggested Foam Fingers.
Nanette will research this week, find 3 items within $250 cost to us and
do an email vote early next week.
C.
Booster
Shirts:
Nanette did not hear back from Bugspot yet and Michelle was not able to
make the meeting. We will try to
get this done before Back to School night.
Renee says that the jackets will run around $150 each.
No one at this time is at a place to make such a purchase so we will keep
this idea until one of us hits the lottery! (thank you for looking into it
Renee!!!)
D.
Banners:
Renee
has a supplier that can make the GAME TONIGHT banners in vinyl with graphics and
grommets for about $100. The Snack
Bar OPEN banner would run around $40. Nanette
will get with Obie this week and decide how to hang and who to hang before we
make the final purchase. If we
cannot figure out the large banner we will order only the smaller.
E.
Back to
School Night: Nanette
will set up a Booster table again and do a Drawing Slip.
F.
Kick-Off
BBQ:
1.
No
mass mailing. Nanette will ask Obie
to send out a short note late this week to make everyone aware of the BBQ.
Nanette will email the flyer to Page to send out on RenWeb when she
returns to work.
2.
We
will use an ICB to get the Preorder Tickets Form to all athletes.
This form will also be in the office on August 18th and at
Back to School night.
a.
ICBs
will be in charge of getting the forms and information to all players and
parents on their team:
Varsity
and JV Football: Obie Galindo
Junior
High Football:______________
Varsity,
JV and Junior High Volleyball: Nanette Hintz
Cheerleading:
Renee Morris
Cross
Country: Michelle Hunt
3.
Nanette
will get started on filling out the volunteers needed to make the Kick-Off work
starting with our faithful BBQers Todd Ivory and John Kilmer (thanks guys!).
We will need someone in charge of each festivity.
4.
Nanette
will gather the items for prizes and drawings.
5.
Page
will ask the church about their bounce house, Pastor Martin about a putting
green and the actual location of the Football toss.
6.
Obie
and Nanette will work together on inviting and gathering info from each coach
for their sports table.
7.
We
will have a budget of $100 for decorating and promoting the Kick-Off and the
Back to School night. (including
$18 already spent on balloons)
G.
RenWeb:
Page
answered some of the questions we had. Boosters
cannot have access. Coaches can
only have access if they are teachers at our school as well.
Page will unselfishly and willingly take on the new hat title of
Booster’s RenWeb Expert (as if she didn’t already wear that hat, thank you
Page!)
H.
NEW
BUSINESS:
A.
Snack
Bars:
1.
After
discussion and reviewing all prices will remain the same as last year at this
time.
2.
We
were interested in knowing about the coffee truck and the coffee shop.
What is planned for football nights?
3.
Need
to ask Obie about moving the picnic tables to the snack bar area before Varsity
games or get up to three round tables and some chairs brought to the field as an
eating area.
4.
Snack
Bar schedule book is ready. It will
need to start making the rounds and get filled out.
5.
We
would like to plan a special menu for Homecoming game.
Should make the plans at our October meeting.
6.
Nanette
will come up with an Early Bird Meal Deal coupon to RenWeb out before the first
game (Sept 5) offering a $1.00 off if you purchase between 5:30 and 6:30pm.
B.
Programs:
In
the past Booster Club (under different management) provided our teams with
programs at their home games full of info, pictures and advertisements.
John Kilmer did the printing of these for the cost to himself and the
Boosters were able to bring in some monies in this advertisement to cover the
program costs and put money into our account.
We need to do this again. How…
1.
Nanette
will talk to John about the details what was done before and if it is something
he would do again.
2.
Russ
will talk to Mojave Printing about how much they would charge to do this set up
and printing.
3.
Russ
will work up an outline for collecting advertising to include how much money
donated and what that tax free donation will get you.
We will have this information available at the Kick-Off BBQ and will try
to start selling ad space for our programs.
*Renee asked about yearbook ads and if we could share advertisers with
them. Nanette will talk to Mrs.
Rister to see how the yearbook has their ads set up.
C.
Offices
that need to be filled:
1.
Snack
Bar Volunteer Coordinator: The
schedules are all set we just need someone who will call people and fill in the
blanks. And also call on game days
and remind people that they are working.
2.
Purchasing:
Need to ask Lisa if she is willing to take this on again.
3.
Corporate
Donations Officer:
Someone who is willing to call, pound payment, etc to solicit donations
on a business level.
4.
Game
Drawing Specialist:
This person would work closely with the Corporate Donations Officer to
prepare for all home game halftime drawings (all varsity football, varsity
volleyball, varsity basketball and double header varsity softball and baseball
games). This specialist would
organize athletes, parents, and/or school groups to help in the selling of the
tickets, flyers/posters to promote the drawings and the handing out of the
prizes.
OPEN
FORUM:
A.
Renee
asked if Nanette would be able to send out a 2 week reminder of things that
people signed up for and of course she will.
B.
Obie
submitted an order for training videos that he as Athletic Director would like
to have in our Sports Library. We
will pay for the videos that are for use for almost all sports.
Calendar
items for the next month: August 18th-
Practice for Fall begins! August 22nd
– Back to School Night August 28th
– KICK-OFF BBQ.
*Next
meeting
– Sept 8th 2008, 7:00pm in the Fireside Room.
Russ
Netter – adjourned meeting at 8:50pm
Minutes
submitted August 4, 2008
Nanette
Hintz, Secretary